COAST RIFLE AND PISTOL CLUB
Welcome to the Coast Rifle & Pistol Club on the Web
Serving Hancock County, Harrison County, and Jackson County since 1968!

Coast Rifle and Pistol Club, Inc. NRA Affiliated

Competitive and Recreational Shooting Sports
Mississippi Gulf Coast


16706 Highway 67, Biloxi, MS. 39532
By-Laws of the Coast Rifle and Pistol Club
(A Mississippi Non-Profit Corporation)

 

Article I - Name
The name of this organization shall be the “Coast Rifle and Pistol Club.”

 



Article II - Object and Purpose

* Section 1 - The object of this organization shall be the encouragement of shooting sports among members

and guests with a view toward a better knowledge of the safe handling and proper care of firearms, as well as

improved marksmanship. It shall be our further object and purpose to forward the development of those

characteristics of honesty, good fellowship, self-discipline, team play and self-reliance, which are the

essentials of good sportsmanship and a foundation of true patriotism.
* Section 2 - The purpose of this organization shall be the same as set out in the Charter of Incorporation

granted to this organization by the State of Mississippi.

 



Article III - Membership

Section 1 - Any citizen or legal resident of the United States of America, eighteen (18) years of age or over,

may become a member of this organization upon payment of the usual initiation fees and dues and

subscribing to the following pledge:
“I certify that I am a citizen or legal resident of the United States of America and that I am not a member

of any organization or group which has as a part of it’s program the attempt to overthrow the Government

of the United States or any of it’s political subdivisions by force, or violence; that I have never been convicted

of a crime of violence, and if admitted to membership, I will faithfully endeavor to fulfill the rules of good

sportsmanship and good citizenship.”

* Section 2 - Club members who qualified for life-membership prior to or upon 31 May 2006 shall be

granted Life Membership privileges.

 


Article IV - Dues

* Section 1 - The membership dues shall be set by the club, payable annually, not later than the 31st day

of the anniversary month of the members joining.

* Section 2 - No member of the Club in arrears shall be eligible to vote or to enjoy any other privileges or

benefits offered by the Club.

 



Article V - Meetings

* Section 1 - Annual Meeting: The annual meeting of the Club shall be held during the month of May each

year. If the annual meeting shall not take place at the fixed time, it shall be held within a reasonable time

thereafter, and all the officers shall hold-over until their successors have been duly elected.

* Section 2 - Regular meetings: Regular meetings of the Executive Committee for the transaction of ordinary

business shall be held on a monthly basis at such time and place as fixed by the Executive Committee. All

members are entitled to attend and participate in discussions at these meetings, but votes will be conducted

by a quorum of the Executive Committee. If a vote is necessary before a meeting can be held, the President

may poll the Executive Committee by telephone or email. The results will be entered into the minutes of the

next regular meeting. One third (1/3) of the voting membership or fifteen (15) members, whichever is less,

shall constitute a quorum of the general membership. Six members of the Executive Committee shall

constitute a quorum.

* Section 3 - Special meetings: A special meeting of the Club may be held at any time upon the call of the

President, or upon call of the Executive Committee, or upon demand, in writing, stating the object of the

proposed meeting and signed by not less than twenty percent (20%) of the members entitled to vote.

Notice of the time, place and object of any special meetings shall be given to all officers and members in

good standing, using any of the following methods approved by the Executive Committee; by United States

mail, not less than seven (7) days prior to the date fixed for the holding of such meeting, by posting the notice

just inside the entrance to the Club using 1" black letters or larger, three weeks prior to the meeting date.

The Executive Committee shall fix the time and place of such meeting.

* Section 4 - Closed Executive Sessions Directive/Procedure: Executive Session meetings may only be

called for the following reasons:
1. Disciplinary matters 
2. Matters in litigation or potential litigation 
3. Bids, proposals, or negotiations the open discussion of which would be detrimental to the Club. Final

action of an Executive Session must be posted to the minutes of the next regular meeting after the issue is

resolved.

* Section 5 - Impromptu Executive Session Directive/Procedure: If an Executive Session is held without the

membership being notified of the meeting, the minutes of that meeting shall be read at the next regular Club

meeting. The minutes of the Executive Session will reflect the purpose, attendees, and results of the meeting.

At the next regular Club meeting, the membership shall be notified as to why the meeting was held without

notifying the membership and the minutes of that meeting will be in the Club minutes of the next meeting.

* Section 6Executive Session Notification Directive/Procedure: No Executive Session to conduct Club

business shall be called without contacting all nine (9) Officers and Directors and notifying them of the time,

place, and purpose of the meeting, and such time and place shall be such that all Officers and Directors shall

have reasonable opportunity to attend said meeting or opportunity to provide a proxy vote on the subject matter

of the meeting. If all nine (9) Officers and Directors of the Club are not present, the purpose of the meeting or

subject matter voted on cannot be changed during that meeting.

 



Article VI - Officers

* Section 1 - The Officers of the Club shall consist of a President, Vice-President, Secretary, Treasurer and

Range Safety Officer. They shall be elected by a majority vote, by ballot, of the members in good standing

present at the annual meeting of the Club. They shall hold office for one (1) year or until their successors are

elected.

* Section 2 - The Board of Directors shall consist of four (4) members, one of whom shall be the immediate

past President of the Club. The remaining three (3) Directors shall be elected in such a manner that one

person may be elected each year for a period of a three (3) year term. If there is no immediate past president,

the position will be filled on an annual basis by general election.

* Section 3 - The Executive Committee shall consist of the Officers and the Board of Directors of the Club.

* Section 4 - A vacancy in the Executive Committee may be filled by a majority vote of the remaining members

of the Executive Committee.

* Section 5 - Any Executive Committee member that misses three (3) meetings in succession may be

considered a non-functioning member upon a vote of the Executive Committee, action to include dismissal

may be taken against the non-functioning member. When an Executive Committee member has obtained

non-functioning status the Executive Committee shall be notified by the Secretary or President at the next

regular Club meeting. The senior Officer present at the regular Club meeting at which the membership is

notified, shall ask the membership for their recommendation on action to be taken against the Executive

Committee member.

 



Article VII - Duties of Officers

* Section 1 - President: The President shall preside at all meetings of the Club and of the Executive

Committee. He shall be member ex-officio of all regular and special committees and shall be responsible to

see that all Officers complete their assigned duties in a timely manner. The President shall be directly

responsible for maintaining the Club lease. The President shall be responsible for encouraging Club members

to participate in Club activities and to chair various activities. The President will promote the Club by contacting

and meeting with coast elected officials. He shall have the right to solicit and appoint members to chair projects.

The President shall provide his plan of action to accomplish his responsibilities to the Executive Committee

within two (2) months of taking office.

* Section 2 - Vice-President: The Vice-President shall perform the duties of the President in his absence or

his request and such other duties as may be required of him from time to time by the Executive Committee.

The Vice-President shall be responsible for over seeing Club improvements. He shall review or develop a

three (3) year Club improvement plan within one (1) month of taking office. He shall make recommendations

to the Club Executive Committee on any changes he thinks the plan requires. He shall work with the Treasurer

to determine how projects will be financed. He shall submit a projected outline to the Executive Committee for

project start and completion dates. He shall have the right to solicit and appoint members to chair improvement

projects.

* Section 3 Secretary: The Secretary shall conduct all official correspondence, prepare and record all reports

required by the Club, and have custody and control of the books and papers of the Club. All applications for

membership in the Club shall be made to the Secretary who shall be responsible for re-affiliating the Club

annually with the National Rifle Association and other organizations as approved by the Executive Committee.

The Secretary shall maintain the membership list in Excel Spread Sheet format and no other. That data base

shall have the Name, Address, Phone Numbers, Date of Birth, Date of Membership, membership status,

amount paid for membership, and e-mail address of each member. The Secretary shall send and record all

official correspondence for the Club and it shall be maintained in Micro Soft Word or Adobe format.
* Section 4 - Treasurer: The Treasurer shall have charge of the Club funds and shall keep full and accurate

accounts of receipts and disbursements in books belonging to the Club And shall deposit all funds in the

name of the Club in such depositories as may be designated from time to time by the Executive Committee.

He shall disburse the funds of the Club by check requiring two (2) signatures; being that of the Treasurer,

President or other designated officer, making proper vouchers for such disbursements, and shall render to the Committee, or whenever they may require it, an account of all transactions as Treasurer and of the financial

condition of the Club. He shall provide in writing a monthly report of expenditures and current balance at each

Club meeting and an annual report to the Club at it’s annual meeting. The Treasurer shall account for and

report all Club income in his annual report approved by the Executive Committee to the membership. He

shall provide in his annual report the yearly operating costs of the Club.

* Section 5 - Range Safety Officer: The Range Safety Officer must hold and maintain an NRA certification

as a Range Safety Officer. If he does not currently have that qualification, the club will incur the expense to

obtain the certification and the individual must complete the course within 30 days of the election. The Range

Safety Officer or his appointees, or members of the Executive Committee shall conduct all orientation and

safety briefings. He shall be responsible for establishing a fixed time for new member’s safety briefing. He or

his appointees or a voluntary member of the Executive Committee shall be allowed to conduct those safety

briefings. At each safety briefing new members shall be provided a member’s information and safety brief

sheet. The Range Safety Officer will be responsible for new badges and renewal stickers and will report

these to the Treasurer on a monthly basis.

He shall be the primary contact person for any complaints of safety violations and shall be empowered to

enforce range safety rules and regulations. He shall be authorized to appoint any and all assistants as required

with the consent of the Executive Committee.

* Section 6 - Executive Committee: The Executive Committee shall have general supervision and control of

all activities of the Club. The Executive Committee shall determine if an increase in dues is required thirty (30)

days prior to the annual meeting. The four Directors of the Executive Committee will make a summary audit

of the badges issued and Club funds. The Executive Committee shall report it’s findings at the annual meeting.

 


Article VIII - Suspension or Expulsion

* Section 1 - Any officer may be removed by a two-thirds (2/3) vote of the members, in good standing only, by

quorum, present at any special meeting called for that purpose. No vote on suspension or removal may be

taken unless at least a thirty (30) day notice, in writing shall have been made to the Officer stating the reasons

for his removal and the time and place of the special meeting at which such ballot for his removal is to be taken.

The membership shall be notified by methods established in these By-Laws at least twenty-one (21) days prior

to the meeting. At such special meeting, the Officer under charges shall be accorded a full hearing. The special

meeting shall not take place until thirty (30) days has expired from the day the Officer is notified.

* Section 2 - Any member, or members, may be suspended or expelled from the Club for any cause deemed

sufficient by the Executive Committee by two-thirds (2/3) affirmative vote of the members of the executive

Committee. No vote on suspension or expulsion may be taken unless at least fifteen (15) days notice, in writing,

shall have been given to the member, or members, of the charges preferred and of the time and place of the

meeting of the Executive Committee at which such charges will be considered. At such meeting, the member,

or members, under charges shall be accorded a full hearing.

* Section 3 - Charges against any member may be preferred by any member in good standing. They shall be

in writing, clearly stating the facts relied upon and accompanied by all affidavits and/or exhibits, which are to

be used in their support. Such charges shall be filed with the Secretary, who will immediately notify the

President. The President shall call a meeting of the Executive Committee to hear the charges. The Secretary

shall give at least a fifteen (15) day notice, in writing, or the meeting to each member of the Executive

Committee and to the accuser and the accused. Said notice shall include a true copy of the charges and

the supporting affidavits and/or exhibits.

* Section 4 - Any Officer or member of the Club who has been suspended or expelled by the National Rifle

Association of America shall automatically stand suspended or expelled from the Club immediately upon

receipt of official notice by the Secretary of the Club from the Secretary of the National Rifle Association

of America.

 



Article IX - Dissolution 

In the event of the dissolution of the Corporation, the assets thereof shall be given to any other non-profit

corporation or government entity, as the membership shall direct.

 


Article X - Match Rules

All sanctioned rifle, pistol and shotgun competition held by the Club shall be governed by the rules and

regulations of the sanctioning authority.

 


Article XI - Range Procedure Certification

Each member shall receive certification of Knowledge of Range Procedure prior to utilizing the range facilities.


Article XII - Amendments

Any proposed amendments to the By-Laws may be introduced by any member of the club at any regular

meeting or special meeting called for that purpose. Such proposals must be acted upon by the Club

membership in good standing at a regular meeting or special meeting called for that purpose, provided a

copy of the approved amendment has been sent to each Club member, at least ten (10) days prior to the

Meeting. A two-thirds (2/3) vote of the members in good standing, by quorum shall be necessary to pass said amendment.

 


Article XIII - Maintain Cash Reserves


The Board will maintain a reserve of at least $50,000 in a separate account. The available funds for yearly

projects are those funds remaining after Lease, Insurance, taxes, electricity, and replacement targets

(ie: replacement of targets is defined as lumber for existing shooting stands, existing gongs, and clay targets)

have been subtracted from receipts. In an emergency or out of necessity, the board may borrow from Club

reserves, but such funds must be repaid within a maximum of five (5) years at a 1/5th amount, or greater,

for each year until paid.

 


Article XIX - Permanently Expelled Members 

* Section 1 - Members whose actions on behalf of the Club or on Club property which have brought them

before the Executive Committee for a hearing and when the Executive Committee expelled the member under

Article VIII and it’s subsections shall be listed by the Secretary as part of the membership record.

 ________________________________________________________________________________________________

PURSUANT to Article XII, the general membership at the regular annual meeting in 2014, pursuant to due

notice, voted to amend Article V, Sec. 1, as follows:

       Art. V, Sec. 1—Annual meeting: The annual meeting of the Club shall be held during the month of

January each year.


Original 01/20/66. Revised 01/19/91. Revised 05/21/92. Revised 05/20/04. Revised 05/28/05. Revised 05/27/06.

Revised 05/23/09. Revised 06/03/09. Revised 05/26/12. Revised 6/2014.